11-1 Benefits of Preconstruction Meetings :: The Construction Management Pro

11-1 Benefits of Preconstruction Meetings

In working with owners and contractors there seems to be a prevailing question, “What is the benefit to pre-construction meetings?” On smaller projects, some owners don’t feel the need to have one. They believe that they will be there to answer any questions.

We understand that construction is a process that links together the project scope, budget and schedule. In order for the project to be successful the owner’s vision of the project must be clearly communicated to all team members. The team members must understand their roles and responsibilities and the operating procedures that will be necessary for project execution. Issues regarding communication, coordination and schedules need to be fully discussed prior to the initiation of any construction project. This is best done during a pre-construction conference.

Attendees at this important meeting should include the owner, architect (if engaged), general contractor, the the owner’s rep and the major subcontractors. The purpose of this meeting is to walk through the project with the principals involved in the process. there are many issues that arise during a construction project. The sooner we are able to identify them and the approach that will be used to handle them, the smoother the project will be. Doing the pre-construction conference we talk about the order in which construction will take place. The purpose is to identify any conflicts in the schedule, to identify long lead items, and to issuer that the parties to the construction contract understand when items need to be in place and what activities are dependent on them. Reporting requirements and quality assurance and quality control should be discussed. This provides the owner with an opportunity to impart to the team his expectations for the project. It also provides for the framework that will be used to inform the owner of the project’s progress.

There should be a clear understanding of how decisions which need the owner’s input will be handled, the time frame for those decisions and who has the authority to make those decisions.  Lastly, if not most importantly, is the matter of payment. All projects should had a schedule of values. This document delineates the project by task and assigns a percentage of the contract cost to each task. The schedule of values can be incorporated into the project schedule. In so doing, a project cash need chart is developed. This document then lays out what activities should be accomplished at what point in time and what compensation the contractor has occurred upon completion of the task. This helps avoid misunderstandings regarding how much the contractor is due to be paid and whether or not the owner has overpaid for the amount of construction completed to date.

No project is without Change Orders. What constitutes a valid request for an adjustment in the contract amount, time or both should be reviewed and understood by all parties.  Disputes resolution should be addressed early in the process so that a methodology can be instituted to reconcile conflicts. The pre-construction conference serves to define individual and group responsibilities, existing conditions, time sensitive events, special task and plans for work continuity as they relate to the project’s construction. This can only have a positive impact on the success of your project. Failure to do so could lead to confusion, misunderstanding and avoidable delays and extra costs.

Did you like this? Share it:
Be Sociable, Share!

Comments

20 Responses to “11-1 Benefits of Preconstruction Meetings”

  1. medical Technologist on November 9th, 2010 8:17 pm

    If you could e-mail me with a few suggestions on just how you made your blog look this excellent, I would be grateful.

  2. physical therapy on November 11th, 2010 5:07 am

    My partner and I really enjoyed reading this blog post, I was just itching to know do you trade featured posts? I am always trying to find someone to make trades with and merely thought I would ask.

  3. robthechob on November 11th, 2010 11:17 am

    we are a long way from kansas

  4. tacohen on November 13th, 2010 8:41 am

    I am new to blogging but the short answer is YES!

  5. tacohen on November 13th, 2010 8:42 am

    This is a WordPress blog. It is really intuitive and easy to set up. If you know MS Word, you can do it.

  6. study abroad scholarships on November 25th, 2010 3:58 pm

    Wow this is a great resource.. I’m enjoying it.. good article

  7. CNA Training on November 28th, 2010 6:55 pm

    It’s really a nice and helpful piece of information. I’m glad that you shared this helpful info with us. Please keep us informed like this. Thanks for sharing.

  8. veterinary assistant on December 5th, 2010 2:10 pm

    Useful blog website, keep me personally through searching it, I am seriously interested to find out another recommendation of it.

  9. Medicine Ball Exercises on December 10th, 2010 9:39 pm

    My cousin recommended this blog and she was totally right keep up the fantastic work!

  10. Anna Winkleblack on December 15th, 2010 6:34 pm

    You may have not intended to do so, but I think you have managed to express the state of mind that a lot of people are in. The sense of wanting to help, but not knowing how or where, is something a lot of us are going through.

  11. celebrity news on December 16th, 2010 7:06 am

    This is a superb post 11-1 Benefits of Preconstruction Meetings.
    Resources like the one you mentioned here will be very useful to me! I will post a link to this page on my blog. I am sure my visitors will find that very useful.

  12. Crazyupload on December 16th, 2010 9:59 am

    I will post a link to this page on my blog.
    Thanks!

  13. free emo porno on December 18th, 2010 3:54 am

    well this is one way of doing it i suppose but nice work keep it up

  14. CNA Training on December 21st, 2010 2:10 pm

    Couldnt agree more with that, very attractive article

  15. Computer monitors on December 24th, 2010 6:43 pm

    I do like the manner in which you have presented this particular concern and it really does give me personally a lot of fodder for consideration. Nevertheless, because of what I have seen, I only wish when the actual comments pack on that men and women remain on point and don’t get started upon a soap box associated with some other news of the day. Anyway, thank you for this exceptional piece and while I do not necessarily go along with the idea in totality, I respect your standpoint.

  16. Katelyn Bjorkman on December 26th, 2010 2:22 am

    Hey there this is a fantastic post. I’m going to e-mail this to my pals. I came on this while exploring on aol I’ll be sure to come back. thanks for sharing.

  17. Visit Teton Valley on January 14th, 2011 12:13 pm

    Great ideas. I look forward to reading more of your posts.

  18. ismartypants on January 15th, 2011 12:59 pm

    Hello, thanks for posting this information, I was trying to find information on this topic – this was very helpful.

  19. Organic Foods on January 16th, 2011 7:51 am

    I recently came across this blog and have loved the information. I look forward to future articles and will definitely link to this and tell the people I know. Thanks.

  20. tacohen on January 18th, 2011 4:28 pm

    Sure

Got something to say?